Thanks for your interest in submitting your artwork for the 2018 Calgary Expo Artbook. The purpose of this page is to guide you through our submission process and ensure you meet our guidelines. Please take the time to read through it. Do not assume it’s the same as last time and you know everything.
- This year’s theme is “Back to the Adventures in Time”.
- Deadline for submissions is March 1st, 2018
- You must be exhibiting (artist alley, booth, guest table) at this year’s Calgary Expo to submit
- Submissions will only be accepted if they follow the guidelines listed here (see below)
Our theme for this year’s artbook is “Back to the Adventures in Time”. There are plenty of subjects to explore with all of history at your finger tips. Better yet, travel ahead in time for sights unseen in our future.
The art can be any style and in any medium, traditional, paint, digital, pencil sketch, inked, etc.
We will not accept any pieces that include sexually explicit material, profanity, excessive gore, disturbing images.
We will not accept images of copyrighted characters that you don’t own (no Spider-man doing the Gangnam Style).
Artwork that does not relate to this year’s theme is less likely to be accepted.
Technical and Formatting Guidelines
1st step! Use our handy template (above). The template file is in Tiff format. Use it as a base for your digital image so you know you’ve got the right dimensions and resolution to begin with.
Page Dimensions: The finished size of the book will be 8.5 x 11 inches. Using a bleed size of 1/8 of an inch on all sides makes the page you work on 8.75 x 11.25. The template you just downloaded includes the bleed area, if you do not understand what “bleeds” and “full bleed artwork” are here’s an article that will help you. Please keep in mind that 8.5×11 is not the same ratio that standard comic book 11×17 pages are. An 11×17 illustration is much taller than it is wide and will not fit the format of the artbook well.
Safe Margin: The area indicated in the template as the safe margin is a recommended area to keep your signature or any other important aspects of the picture out of. Can you break the “rule”? Of course, it’s not a rule, but don’t get mad if no one can see your signature because it was too close to the edge of the page along the spine.
Resolution: The artbook is printed at 300 dpi. Once again, if you use the templates provided as a base to check your work against or to start your image from you should be good (as long as you don’t resize the document). Sending images that are too low in resolution will be grounds for rejection. Sending images with too high of a resolution is just a waste of bandwidth and storage space.
Color Mode: Since the artbook is printed off a commercial press the color mode of the document we send the printer needs to be CMYK. Does this mean you need to work in CMYK? No. However, unless you understand what colors are outside the CMYK gamut and the shifts in color that can happen when you convert an image from RGB to CMYK you might be better off just working in CMYK to begin with. If you send a RGB file we will convert it to CMYK.
File Format: In the past we accepted many different file formats. Due to our new automated submission process we require that all submissions be made as a JPEG. “But doesn’t JPEG add nasty compression artifacts that lower the quality of an image?” Yes, JPEG is a lossy compression format that causes a loss in quality, however, when you use 100% (highest) quality that loss in quality is practically impossible to see on a 300 dpi printed image. “Aren’t JPEG’s RGB only?” No. Since JPEG is so commonly associated with the web that is a common mistake. Just make sure you are doing a “Save As” and not a “Save for Web” operation in Photoshop. Save for Web will convert CMYK images to RGB. Remember, only preview your images in Photoshop or a similar drawing program. CMYK jpeg’s will not even open in some web browser and will often have incorrect color if they do.
Image Submission Guidelines
In order to keep the submission process as organized as possible we have created a new online submission form. This will help us streamline and organize the submission and judging process. We are only accepting digital submissions through our online system. Here’s a little bit about each field in the form.
Your Name: The name you would like to appear for your artwork in the table of contents. We prefer artists names opposed to business names but will accept either.
Booth Number: We include this in the table of contents so fans can find you easier for an autograph. There is a possibility that some artists may not have a booth number by the submission deadline. In that case just leave this area blank and we will contact you if necessary. Remember that you need to have a booth/table at the show to be accepted to the book.
Email: We need a way to get in touch with you to let you know if your artwork was accepted.
Title: This is not required since titles are not printed in the book, but if you are submitting multiple images this can help with the identification of which image gets selected for the book.
File: This is where you select the image you are submitting. Please keep your filename short (using only letters or numbers), our system adds all the details we need from the info you entered in the form. Remember, your image must be jpeg format.
By submitting your artwork to be considered for the Calgary Expo Artbook you are granting us the right to reproduce your artwork in the artbook and to use your image for promotional purposes. You retain all other rights to your artwork. We politely ask that you not display or promote any artwork that is selected for the artbook until the weekend of the show.
You are welcome to submit as many pieces as you’d like, but a maximum of one piece per artist will be accepted. Submission does not guarantee that your art will be selected. Pieces will be selected for their quality and professionalism by a panel of judges. Failure to follow the guidelines on this page will affect your professionalism.
If your piece is accepted, we will require the original art (or limited edition print in the case of digital images) to be donated to our annual charity art auction, with proceeds going to our official charities, such as the Make-A-Wish Foundation. You will also receive a copy of the artbook if your piece is selected.
Our submission form will be available in the new year.