Media Inquiries & Interview Requests
Thank you for interest in Calgary Expo. The Calgary Expo is grateful for the support of the media to help us share the news of our event around the world. Our media team is standing by to assist you with your inquiry. Please contact them directly for these and other inquiries relating to media coverage:
- Historical informational about Calgary Expo
- Information on upcoming events
- Interview requests with our spokesperson, Emily Expo, and other organizers
- Interview requests with Calgary Expo guests and partners
- Image and B-roll requests
For advertising inquiries, please contact: firstname.lastname@example.org.
Please refer to the Expo correctly as the “Calgary Expo” or “Calgary Comic & Entertainment Expo”.
Media Accreditation & On-Site Media
Calgary Expo has the pleasure of hosting media from around the world. Media accreditation and services are provided to media on assignment to cover the Expo. Due to the demand for tickets, the number of media passes available is limited and we are not able to approve every request. For best results, please submit an application for media accreditation no later than one month before the event and provide as much information as possible. Notice of application status will be emailed to applicants no later than one month before the event, or before public tickets sell out. Please review the guidelines for on-site media below before applying and refer to the FAQ if you have any questions. If you have unanswered questions or concerns, please contact email@example.com.
5 Important Rules for On-Site Media at Calgary Expo
- Media Passes
Media Passes must be worn at all times. Respect the responsibility of this pass: follow the rules and ask the on-site media team if you have any questions or concerns about your access or activities on-site.
Each and every interview with an Expo representative (including crew members) and/or Expo invited guest (Media Guest, Creator Guest, etc.) must be pre-approved and arranged by the Media Team. Any “drive-by” or unapproved interviews are strictly forbidden, and will result in eviction from the show. The on-site media team is more than happy to help you achieve the interviews you’re interested in. For best results, submit a wish list for on-site interviews prior to the show.
- Shooting Distance
Photographers and camera operaters must be at least 12 feet away from any invited guest (Media Guests, Creator Guests, etc.). Please inquire via the crew member assisting the Guest if you may photograph or film them first. You are required to stop filming/shooting if asked.
- Camera Set-Up
Camera crews are free to roam the show floor, but cannot set up equipment in a fixed manner without pre-approval/supervision by the on-site media team. We want to ensure guests can still flow through the show easily.
- Covering Events & Panels
Expo does not provide designated seating areas for media at panels/workshops/special events, and recording these events is prohibited. If you wish to attend/cover a panel/workshop/special event, please make arrangements with the on-site media team. In most cases, they’re able to arrange for seats on a case-by-case basis with advance notice. In most cases, recording is permitted for the first 3-5 minutes of a panel (from behind the first row); please confirm with the on-site media team and respect the special instructions of the crew members operating each room/event.
Note: Permission must be obtained from the Calgary Expo for videotaping, filming, or recording that will be used for commercial (non-media) purposes (private documentaries). Please specify this in your media request.
Press & Media FAQ
Popular questions and answers about covering the Expo before, during, and after the show.
Official projects for commercial use must be pre-approved by the Expo Media Team, and will require Media Accreditation while on site. Commercial cameras operating without approval from the media team (and, if necessary, granted media passes) are prohibited and may not be granted access.
If you’re planning to shoot for non-commercial use, please respect the following rules for filming on site:
- Always ask permission before photographing or filming anyone, including other attendees.
- On-camera interviews with Expo guests are not permitted without media accreditation and arrangement via the Media Team.
- Cameras are not permitted to set up in a fixed position.
- When photographing Expo guests, please keep a distance of no less than 12 feet.
- Recording panels or other programming is prohibited.
If you do have any issues while on site, please visit an Information Booth, and ask to be directed to the Media Team table for assistance. We’re be there to help, and do our best to make sure you have a great time capturing your experience at the Expo!
Unfortunately no. Media Passes are named and will require corresponding I.D. in order to be used on-site. If you plan on covering the Expo with an attendee that does not have media passes and have any questions or concerns, please connect with our media team on-site.
The Expo Media Team is standing by for your interview requests, whether they be pre-event phone interviews, in-studio visits, or on-site interviews in-person. Please contact them at firstname.lastname@example.org.
All media requests must be approved and arranged by the Expo Media Team. While on-site, “drive-by” or unapproved interviews are strictly forbidden, and will result in eviction from the show. The Expo Media Team works directly with the guests to facilitate a great experience for everyone.
The number of media passes available changes every year and is based on the number of tickets sold.
We ask that all media submit an application no later than one month before the Expo. If you did this and the Expo is less than one month away (or sold out) and you have not been informed of your application status, please contact us at email@example.com. You should have received an email, but it’s possible your application was missed in our system.
Applications received within one month of the Expo are put in a separate queue. Please contact firstname.lastname@example.org if you do not hear back from the media team with one week of applying.
Please provide personal/professional information in your application, and proof of assignment. Calgary Expo only approves media who will be filing coverage before, during or after the Expo. Especially for independent or emerging media, or media new to the Expo, please make sure to include information on your outlet (reach/circulation, audience profile, etc.).
Your media accreditation allows you the following privileges:
- Media Pass to enjoy and cover the Expo with complimentary admission during regular show hours. For out-of-hours special events or events taking place off-site, please pre-arrange attendance/coverage with our Media Team.
- Assistance of the on-site Media Team. This team of dedicated communications professionals is on-hand to help you in any way they can from uncovering untold stories, to providing directions.
- Access to the Media Relations office, where desks and outlets are available for work. Please note: this room is not secure, and Expo is not responsible for any lost or stolen property left within it, and that unfortunately Wi-Fi is not available.
Your media accreditation does not allow you:
- Invite/admit additional guests.
- Receive front-of-the-line service, early entry or advanced access at the Expo.
A note about attending panels, workshops, etc…
At Expo, our priority is to provide fans with the best possible fan experience. Therefore, we are unable to set aside seats at all panels and events for media. However, in some cases, special arrangements can be made to set aside seats. If you wish to attend a specific panel or event, please content with the media team.
Photographers and camera operators must be at least 12 feet away from any invited guest (Media Guests, Creator Guests, etc.). Please inquire via the volunteer assisting the Guest if you may photograph or film them first. You are required to stop filming/shooting if asked. During panels and workshops, in most cases taking photos (without flash) and recording is permitted for the first 3-5 minutes of a panel (from behind the first row). However, not all guests wish to be photographed/recorded. Please confirm with the on-site media team and respect the special instructions of the volunteers operating each room/event.
Calgary Expo invites media from all formats and locations who intend to cover the Expo to apply for media accreditation, since only accredited media will be granted the access and services provided to media on site.
However, due to the large volume of applications for media accreditation, not every application is approved.
Accredited Media will have access to the Media Relations Office, located directly behind the Media Desk. This room will be equipped with tables, chairs, power outlets and water. Unfortunately, we are not able to provide Wi-Fi. Please plan to operate without, or purchase directly from the venue.